Documentation Centres Must Have

Required documentation is made available as appropriate to parents and to government officials who have the right of entry to the service under section 319B of the Education Act 1989.

The tables below show minimum documentation requirements and how parents are informed.

Contents

Premises and Facilities
Management, Governance and Staffing
Curriculum
Adult / Staff Care of Children

1. Premises and Facilities

	Document	Prominently display?	Verbally inform parents?	Give document to parents?	Frequency of updates?
1	Evidence of compliance with Building Act 2004.	No	No	No	N/A
2	Current Annual Building Warrant of Fitness (if required)	No	No	No	Annually

2. Management, Governance and Staffing

	Document	Prominently display?	Verbally inform parents?	Give document to parents?	Frequency of updates?
1	Education (Early Childhood Services) Regulations 2008	Yes	No	No	As required
2	Licensing Criteria for Early Childhood Education and Care Centres 2008	Yes	No	No	As required
3	Details of adults counting towards regulated qualification requirements: Full Names Qualifications	Yes	No	No	Not stated
4	Current licence certificate	Yes	No	No	Not stated
5	Complaints procedure that includes how to contact the local Ministry of Education office	Yes	No	No	Not stated
6	Written information letting parents know how to access: Information concerning their child Operational documents, e.g. policies, procedures Current Education Review Office report	No	Yes	Yes	Not stated
7	Information letting parents know about: How they can be involved Any fees charged Amounts and how Ministry of Education funding has been spent Planed reviews and consultation	No	Yes	Yes	Not stated
8	Evidence that parents and the adults providing care and education have opportunities to contribute to developing and reviewing operational documents.	No	No	No	Not stated
9	Process for reviewing and evaluating operations and recorded outcomes	No	No	No	Not stated
10	Process for human resource management	No	No	No	Not stated
11	Written procedure for safety checking all staff and record of checks and results	No	No	No	3 yearly
12	Annual plan and budget	No	No	No	Annually
13	Enrolment and attendance records	No	No	No	N/A
14	Health and safety / hazard identification management System	No	No	No	Not stated

3. Curriculum

	Document	Prominently display?	Verbally inform parents?	Give document to parents?	Frequency of updates?
1	Self-review process	No	No	No	Not stated
2	Process for regular formal and informal opportunities for parents to discuss child, share specific evidence of learning, be involved in decision-making concerning learning.	No	No	No	Not stated
3	Assessment, planning and evaluation records	Yes	Yes	Yes	Not stated
4	Record of information/ guidance sought from agencies.	No	No	No	N/A
5	Positive guidance process (behaviour management)	No	No	No	Not stated

4. Adult / Staff Care of Children

	Document	Prominently display?	Verbally inform parents?	Give document to parents?	Frequency of updates?
1	Sleep monitoring procedure	No	No	No	N/A
2	Sleep time and adult checks record	No	No	No	N/A
3	Record of food provided	No	No	No	N/A
4	Nappy changing and disposal procedure	No	No	No	Not stated
5	Hygienic laundering procedure	No	No	No	Not stated
6	Copies of current first aid or medical practising certificates	No	No	No	Not stated
7	Injury record	No	Yes	Yes	N/A
8	Serious illness record	No	Yes	Yes	N/A
9	Washing sick or soiled children procedure	No	No	No	Not stated
10	Medicine information and/or training provided to adults.	No	No	No	Not stated
11	Medicine – Parent written authority	No	N/A	N/A	Not stated
12	Medicine given to children	No	Yes	Yes	N/A
13	Current fire evacuation scheme	No	No	No	Yearly
14	Emergency drills record	No	No	No	At least 3 monthly
15	Emergency supplies list and procedure	No	No	No	Yearly
16	Evacuation procedure	No	No	No	Yearly
17	Child protection policy that meets the requirements of the Vulnerable Children Act 2014. and a written procedure	No	No	No	Every 3 years
18	Excursions record	No	Yes	No	N/A
19	Infectious Diseases Chart	No	No	No	Not stated