Required documentation is made available as appropriate to parents and to government officials who have the right of entry to the service under section 319B of the Education Act 1989.

The tables below show minimum documentation requirements and how parents are informed.

Contents

  1. Premises and Facilities
  2. Management, Governance and Staffing
  3. Curriculum
  4. Adult / Staff Care of Children

 

1. Premises and Facilities

 

Document

Prominently display?

Verbally inform parents?

Give document to parents?

Frequency of updates?

1

Evidence of compliance with Building Act 2004.

No

No

No

N/A

2

Current Annual Building Warrant of Fitness (if required)

No

No

No

Annually

 

2. Management, Governance and Staffing

 

Document

Prominently display?

Verbally inform parents?

Give document to parents?

Frequency of updates?

1

Education (Early Childhood Services) Regulations 2008

Yes

No

No

As required

2

Licensing Criteria for Early Childhood Education and Care Centres 2008

Yes

No

No

As required

3

Details of adults counting towards regulated qualification requirements:

  • Full Names
  • Qualifications

Yes

No

No

Not stated

4

Current licence certificate

Yes

No

No

Not stated

5

Complaints procedure that includes how to contact the local Ministry of Education office

Yes

No

No

Not stated

6

Written information letting parents know how to access:

  • Information concerning their child
  • Operational documents, e.g. policies, procedures
  • Current Education Review Office report

No

Yes

Yes

Not stated

7

Information letting parents know about:

  • How they can be involved
  • Any fees charged
  • Amounts and how Ministry of Education funding has been spent
  • Planed reviews and consultation

No

Yes

Yes

Not stated

8

Evidence that parents and the adults providing care and education have opportunities to contribute to developing and reviewing operational documents.

No

No

No

Not stated

9

Process for reviewing and evaluating operations and recorded outcomes

No

No

No

Not stated

10

Process for human resource management

No

No

No

Not stated

11  Written procedure for safety checking all staff
 and record of checks and results
No No No  3 yearly

12

Annual plan and budget

No

No

No

Annually

13

Enrolment and attendance records

No

No

No

N/A

14

Health and safety / hazard identification management System

No

No

No

Not stated

 

3. Curriculum

 

Document

Prominently display?

Verbally inform parents?

Give document to parents?

Frequency of updates?

1

Self-review process

No

No

No

Not stated

2

Process for regular formal and informal opportunities for parents to discuss child, share specific evidence of learning, be involved in decision-making concerning learning.

No

No

No

Not stated

3

Assessment, planning and evaluation records

Yes

Yes

Yes

Not stated

4

Record of information/ guidance sought from agencies.

No

No

No

N/A

5

Positive guidance process (behaviour management)

No

No

No

Not stated

 

4. Adult / Staff  Care of Children

 

Document

Prominently display?

Verbally inform parents?

Give document to parents?

Frequency of updates?

1

Sleep monitoring procedure

No

No

No

N/A

2

Sleep time and adult checks record

No

No

No

N/A

3

Record of food provided

No

No

No

N/A

4

Nappy changing and disposal procedure

No

No

No

Not stated

5

Hygienic laundering procedure

No

No

No

Not stated

6

Copies of current first aid or medical practising certificates

No

No

No

Not stated

7

Injury record

No

Yes

Yes

N/A

8

Serious illness record

No

Yes

Yes

N/A

9

Washing sick or soiled children procedure

No

No

No

Not stated

10

Medicine information and/or training provided to adults.

No

No

No

Not stated

11

Medicine – Parent written authority

No

N/A

N/A

Not stated

12

Medicine given to children

No

Yes

Yes

N/A

13

Current fire evacuation scheme

No

No

No

Yearly 

14

Emergency drills record

No

No

No

At least 3 monthly

15

Emergency supplies list and procedure

No

No

No

Yearly 

16

Evacuation procedure

No

No

No

Yearly

17

Child protection policy that meets the requirements of the Vulnerable Children Act 2014. and a written procedure

No

No

No

Every 3 years

18

Excursions record

No

Yes

No

N/A

19

Infectious Diseases Chart

No

No

No

Not stated