Required documentation is made available as appropriate to parents and to government officials who have the right of entry to the service under section 319B of the Education Act 1989.
The tables below show minimum documentation requirements and how parents are informed.
Contents
- Premises and Facilities
- Management, Governance and Staffing
- Curriculum
- Adult / Staff Care of Children
1. Premises and Facilities
|
|
Document |
Prominently display? |
Verbally inform parents? |
Give document to parents? |
Frequency of updates? |
|
1 |
Evidence of compliance with Building Act 2004. |
No |
No |
No |
N/A |
|
2 |
Current Annual Building Warrant of Fitness (if required) |
No |
No |
No |
Annually |
2. Management, Governance and Staffing
|
|
Document |
Prominently display? |
Verbally inform parents? |
Give document to parents? |
Frequency of updates? |
|
1 |
Education (Early Childhood Services) Regulations 2008 |
Yes |
No |
No |
As required |
|
2 |
Licensing Criteria for Early Childhood Education and Care Centres 2008 |
Yes |
No |
No |
As required |
|
3 |
Details of adults counting towards regulated qualification requirements:
|
Yes |
No |
No |
Not stated |
|
4 |
Current licence certificate |
Yes |
No |
No |
Not stated |
|
5 |
Complaints procedure that includes how to contact the local Ministry of Education office |
Yes |
No |
No |
Not stated |
|
6 |
Written information letting parents know how to access:
|
No |
Yes |
Yes |
Not stated |
|
7 |
Information letting parents know about:
|
No |
Yes |
Yes |
Not stated |
|
8 |
Evidence that parents and the adults providing care and education have opportunities to contribute to developing and reviewing operational documents. |
No |
No |
No |
Not stated |
|
9 |
Process for reviewing and evaluating operations and recorded outcomes |
No |
No |
No |
Not stated |
|
10 |
Process for human resource management |
No |
No |
No |
Not stated |
| 11 | Written procedure for safety checking all staff and record of checks and results |
No | No | No | 3 yearly |
|
12 |
Annual plan and budget |
No |
No |
No |
Annually |
|
13 |
Enrolment and attendance records |
No |
No |
No |
N/A |
|
14 |
Health and safety / hazard identification management System |
No |
No |
No |
Not stated |
3. Curriculum
|
|
Document |
Prominently display? |
Verbally inform parents? |
Give document to parents? |
Frequency of updates? |
|
1 |
Self-review process |
No |
No |
No |
Not stated |
|
2 |
Process for regular formal and informal opportunities for parents to discuss child, share specific evidence of learning, be involved in decision-making concerning learning. |
No |
No |
No |
Not stated |
|
3 |
Assessment, planning and evaluation records |
Yes |
Yes |
Yes |
Not stated |
|
4 |
Record of information/ guidance sought from agencies. |
No |
No |
No |
N/A |
|
5 |
Positive guidance process (behaviour management) |
No |
No |
No |
Not stated |
4. Adult / Staff Care of Children
|
|
Document |
Prominently display? |
Verbally inform parents? |
Give document to parents? |
Frequency of updates? |
|
1 |
Sleep monitoring procedure |
No |
No |
No |
N/A |
|
2 |
Sleep time and adult checks record |
No |
No |
No |
N/A |
|
3 |
Record of food provided |
No |
No |
No |
N/A |
|
4 |
Nappy changing and disposal procedure |
No |
No |
No |
Not stated |
|
5 |
Hygienic laundering procedure |
No |
No |
No |
Not stated |
|
6 |
Copies of current first aid or medical practising certificates |
No |
No |
No |
Not stated |
|
7 |
Injury record |
No |
Yes |
Yes |
N/A |
|
8 |
Serious illness record |
No |
Yes |
Yes |
N/A |
|
9 |
Washing sick or soiled children procedure |
No |
No |
No |
Not stated |
|
10 |
Medicine information and/or training provided to adults. |
No |
No |
No |
Not stated |
|
11 |
Medicine – Parent written authority |
No |
N/A |
N/A |
Not stated |
|
12 |
Medicine given to children |
No |
Yes |
Yes |
N/A |
|
13 |
Current fire evacuation scheme |
No |
No |
No |
Yearly |
|
14 |
Emergency drills record |
No |
No |
No |
At least 3 monthly |
|
15 |
Emergency supplies list and procedure |
No |
No |
No |
Yearly |
|
16 |
Evacuation procedure |
No |
No |
No |
Yearly |
|
17 |
Child protection policy that meets the requirements of the Vulnerable Children Act 2014. and a written procedure |
No |
No |
No |
Every 3 years |
|
18 |
Excursions record |
No |
Yes |
No |
N/A |
|
19 |
Infectious Diseases Chart |
No |
No |
No |
Not stated |
